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By-Laws Of The House Staff Council At Mount Sinai School Of Medicine


I. Mission

The House Staff Council (the "Council") is a forum for residents to communicate and exchange information on their educational and work environment, their programs, and other resident issues. The Council is composed entirely of House Staff Officers ("House Staff") and supported by the Office for Graduate Medical Education.

II. Responsibilities

The Council shall:


III. Membership

A. Selection

The Council is a peer-selected body of House Staff in training at Mount Sinai School of Medicine, and is comprised of no more than 35 residents and 14 clinical fellows.[1] All representatives must have current House Staff appointments and must be in good standing in their programs. The term of service for Council representatives is one year. Representatives may be selected for an unlimited number of terms. House staff may also peer-select an alternate representative to attend meetings when their primary representative is unable to attend.

An appropriate peer-selection process must be conducted by departments or divisions as specified in Section III.A.1-2 below. All House Staff with current appointments are eligible to nominate and vote for Council representatives. House Staff are entitled to cast no more than one vote in all peer selection processes per academic year. The Office for Graduate Medical Education (“GME Office”) oversees the peer selection process and maintains a master list of representatives in order to ensure appropriate Council representation.


1. Residents

The Council includes a membership of no more than 35 residents based at Mount Sinai School of Medicine.



2. Clinical Fellows

The Council includes a membership of no more than 14 clinical fellows based at Mount Sinai School of Medicine.



B. Officers

The Officers of the Council are President, Vice President, and Secretary. The President, Vice President, and Secretary are elected by voting members at the first Council meeting of each academic year. The term of service for Officers is one year, but Officers may be re-elected to an unlimited number of terms. The Officers serve on the House Staff Council Executive Committee. The President of the House Staff Council presides over meetings of the Council and meetings of the Executive Committee of the Council. The Vice President serves in those roles if the President is unable to attend. The Secretary is responsible for recording meeting minutes and for the electronic distribution of minutes to the Council and to the House Staff at large. The election of Officers must be completed by secret ballot.


IV. Meetings

The Council must meet at least six times each academic year. The Associate Dean for Graduate Medical Education may be invited to participate in meetings and shall be provided an opportunity to address any meeting at his or her discretion. Staff of the Office for Graduate Medical Education (“GME Office”) may attend all meetings as nonvoting guests. Council meetings are open to other attendees at the discretion of the House Staff Council President. Meeting notifications and agendas are distributed electronically and in advance to representatives, alternates, and the GME Office. A quorum for the purpose of the transaction of business consists of one-third of the total votes of the Council. If a representative and his or her alternate is absent for at least two consecutive meetings, the relevant constituency may initiate a peer-selection process to replace its representatives. The procedure at meetings is governed by Robert’s Rules of Order. Minutes including attendance are recorded at every meeting and maintained by the Secretary. Upon approval by the membership, minutes are distributed electronically to the House Staff.


V. Voting

All votes are conducted by a show of hands unless there is a request for a secret ballot. No votes are accepted by proxy. Each representative has one vote in matters decided by the Council. An alternate representative has one vote only in the absence of the primary representative.


VI. Representation

The Council is responsible for the selection of at least four representatives to the Graduate Medical Education Committee (“GMEC”). The selection process must occur at the final meeting of the academic year for a one-year term in the following academic year, and must ensure representation of medical and surgical specialties. All GMEC representatives must be in core residency training in ACGME-accredited programs. The selected representatives may not designate alternate representatives to attend in their place in the event of absence. GMEC representatives are responsible for attending monthly GMEC meetings. The representatives report to the GMEC on the Council’s activities and inform the Council of GMEC decisions as appropriate. If the attendance of any representative is poor, the GMEC may ask the Council to select a new representative to serve the remainder of a term.


VII. Committees

The Council appoints standing committees in areas pertaining to graduate medical education. Except as otherwise indicated, neither the standing committee chairs nor members of the standing committees are required to be elected Council representatives. Committee chairs serve as ex officio, nonvoting Council members unless they are peer-selected representatives to the Council.

The chair of each standing committee submits the minutes of each meeting and an annual oral and written report to the Executive Committee. Annual reports summarize the committee’s activities and include recommendations for policy changes. Additional reports may be requested by the President.

Committee chairs are responsible for facilitating committee deliberations and acting as spokespersons to convey committee decisions to the Executive Committee. Except where specifically indicated, a chair may not act on behalf of the Council without the approval of his or her committee or of the Executive Committee.

Each committee chair has the prerogative to request that the Executive Committee replace a committee member who fails to attend at least two consecutive meetings or otherwise fails to fulfill committee obligations. In the event that a committee member is unable to complete a term of service, the chairperson may request that the Executive Committee appoint another member of the House Staff to complete the remainder of the term.


A. Executive Committee


1. Composition

The Executive Committee consists of the President, the Vice President, the Secretary, and the chairs of the committees of the Council.


2. Responsibilities

The Executive Committee is responsible for:


B. Resources Committee


1. Composition

The Resources Committee consists of between five and ten House Staff representing a variety of medical and surgical specialties.

2. Appointments

The chair and other members are appointed by the Executive Committee and serve renewable, one-year terms. Terms of appointment are renewable.


3. Responsibilities

The Resources Committee is responsible for:


C. Quality Committee


1. Composition

The Quality Committee consists of between five and ten House Staff representing a variety of medical and surgical specialties.

2. Appointments

The chair and other members are appointed by the Executive Committee and serve renewable, one-year terms. Terms of appointment are renewable.

3. Responsibilities

The Work Environment Committee is responsible for:


1. Composition

The Education Committee consists of between five and ten House Staff representing a variety of medical and surgical specialties.


2. Appointments

The chair and other members are appointed by the Executive Committee and serve renewable, one-year terms. Terms of appointment are renewable.

3. Responsibilities

The Education Committee is responsible for:

 



[1] Of House Staff in training at Mount Sinai School of Medicine the 2009-2010 Academic Year, 72% were residents and 28% were clinical fellows. This ratio was used to determine Council membership.

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